The Fremantle International Portrait Prize is governed by the following rules and regulations. A printable PDF version of these is available from the “Downloads” page of this website.

IMAGE FILES:

• Entries must feature an image in which a human being, or part thereof, as the key element. The image may range from a head to a full-length study or depict a part of the human form. It may include accessories and backgrounds in character with the subject. Ideally the portrait should show some aspect of the personality of the subject. A self- portrait is acceptable. When relevant to the portrait's impact, text may appear on the image, provided that it does not serve to identify the author. • Prints and slides are not acceptable, though negatives, prints and slides can be digitised (scanned) and entered. • Filenames of images can be anything the entrant wishes (however the images will be automatically renamed when uploaded to ensure uniformity for competition organisers). • The image must be in JPEG file format and in RGB Colour Space  • The size of the image file submitted via the FiPP website, for initial judging, must be 2048 pixels on the longest edge. • Save JPEG file at maximum quality to achieve a file size of more than 1 megabyte (Mb) but less than 2 megabytes. Images sized to more than 2 Mb will not upload correctly. • No date or time, titles or marks, which may identify the author, are permitted on the actual images. • If the image is chosen for the exhibition, you will be asked for an image that is capable of being printed to 39 centimetres on the longest edge at 300 pixels per inch (PPI).

AUTHORITY:

• The Promoters of the Fremantle International Portrait Prize (FiPP) competition are the organising committee made up of members from the Fremantle Camera Club, representatives from Arthritis and Osteoporosis Western Australia and other co-opted members. • The FiPP's decision in relation to all aspects of the competition is final and binding upon every person who enters; no correspondence will be entered into.

ELIGIBILITY TO ENTER:

• Promoters and Sponsoring organisations associated with this competition are ineligible to enter, as are members of the organising committee and the judging panel. Entry is open to any and all other professional and/or amateur photographers worldwide.

JUDGES:

• The organising committee nominates a Panel of three independent judges, whose decisions at Stages 1 and 2 of the competition will be FINAL.

CLOSING DATE:

• Entries to the competition will close on a date nominated by the organising committee. No late entries will be accepted.

ENTRY FEES:

• The submission fee is A$15 per image. Each entrant can submit up to FIVE images. Entries are not deemed 'accepted' until proof of payment of the relevant entry fee(s) has/have been received by the FiPP organising committee.

ACCEPTANCE OF ENTRIES:

• Entries will be deemed as accepted at the time of receipt and not at the time of transmission. Entries that are incomplete or incomprehensible will be deemed invalid.

INVIOLABILITY OF ENTRIES:

• Images may not be changed, once submitted.

CONSENT:

• Submission of Entry is evidence of the photographer's consent to these regulations.

RESULTS:

• Competition results will be posted on the FiPP Website.

LEGAL DISCLAIMER:

• No responsibility will be accepted for lost, late or misdirected entries. The Promoters accept no responsibility for any entries not received by them or for delays in the delivery of the entries due to technical disruptions, network congestion or for any other reason.

PROOF OF IDENTITY:

• Entrants can only enter in their own name. The FiPP reserve the right to request that award winners provide proof of identity and/or proof of entry validity. Proof of identification and entry considered suitable for verification is at the discretion of the FiPP. The FiPP reserves the right to validate and check the authenticity of any prize claim or entry before awarding a prize.

ORIGINALITY:

• Entries must be owned and created by the entrant/artist.

PHOTOGRAPHIC INTEGRITY:

• The image presented for judging must be 100% photographic in origin. Composite entries are not acceptable. The entrant must have produced ALL aspects of the digital image, including all post-production work (although scanning of non-digital images can be performed by a third party). Entrants must be able to supply a copy or proof of each image used to create a final image, if so requested by the Judges.

TAKING OF PRIZES:

• The prizes must be taken as offered. Cash prize values are in Australian dollars and correct at the time of printing. The prizes must be redeemed within 6 months from the date of being awarded.

ENTRY PORTAL:

• Entry of digital images is via THE FiPP WEBSITE only. CDs and DVDs containing entries will not be accepted.

JUDGING PROCESS:

• After the initial judging, entrants who are selected for the final judging will be contacted by the FiPP. They will all be required to submit a high-resolution image and will be advised of specifications at the time.  Failure to provide such an image on time will result in disqualification of the entry.

ARTISTIC INTEGRITY:

• Due regard will be given to the preservation of the artistic integrity of the images. They will not be edited, altered or demeaned in any way.

COPYRIGHT AND PERMISSIONS:

• By submitting works to this competition you confirm that for each of the works submitted: you are the sole copyright holder; you have not licensed any rights in the work that conflict with the usage rights required by the FiPP; you have the permissions of any persons in the work, or if they are under 16, the consent of their parent or guardian, to grant the usage rights required by the FiPP; that it does not include trademarks, contract rights, or any other intellectual property rights of any other third person or entity; that it does not contain names, likenesses, or other characteristics identifying celebrities or other public figures, living or deceased; you will be responsible for any claim made by any third party in respect of your entry and to fully indemnify the FiPP and its sponsors in respect of all royalties, fees and any other monies owing to any person or entity by reason of your breaching any of the foregoing. The author of the photograph(s) retains the Copyright ownership; however by entering the competition all entrants agree to allow their images to be exhibited on the FiPP website and for reasonable promotional purposes during future competitions. Images displayed on the FiPP website will be of low resolution and will be marked with the copyright symbol and the photographer's name as given on the entry form. All Entrants agree to allow their mounted images to be exhibited at the FiPP exhibition (where the names of each photographer will appear) and on the FiPP website. All printed material containing images entered in the FiPP will also include this attribution.

PRIVACY:

• FiPP collects Entrant's personal information in order to conduct the competition. If the information requested is not provided, the Entrant may not participate in the Competition. Details accompanying all entries will be entered into a database and by entering the competition the entrants confirm that they allow their details to be used for this purpose. Any request to update, modify or delete the Entrant's details should be directed to the FiPP. The information will not be disclosed to third parties external to the Fremantle International Portrait Prize competition. ENDS

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